Emergency Event Planning Service
Is your upcoming corporate event facing last-minute disasters? Supplier cancellations? Budget blowouts? Venue problems? Don’t panic, call in the emergency event management experts.
With over 18 years managing events for SME and Fortune 500 companies across the UK and internationally, Helen Edwards has navigated every conceivable event crisis. From supplier failures 48 hours before launch to complete venue changes with weeks to go, she’s the calm professional who turns chaos into success.
How Can We Help?
IMMEDIATE CRISIS ASSESSMENT
(WITHIN 24 HOURS)
When disaster strikes your corporate event, every hour counts, which is why we provide comprehensive crisis evaluation within 24 hours of your initial contact. Our experienced team rapidly identifies all affected areas of your event, prioritises the most critical issues, and develops targeted solutions for venue problems, supplier failures, and logistical challenges that threaten your event's success.
EMERGENCY ACTION PLAN
Crisis resolution requires clear direction and precise timing, so we create detailed action plans with specific steps and realistic timelines for addressing each emergency affecting your event. Our systematic approach ensures nothing is overlooked whilst providing you with transparent communication about what needs to happen, when it will occur, and how we'll measure progress towards getting your event back on track.
SUPPLIER NETWORK ACTIVATION
Our extensive network of trusted event suppliers across the UK means we can rapidly source emergency replacements for failed vendors, last-minute venue changes, or additional resources your event requires. These established relationships allow us to secure quality suppliers at short notice, often at preferential rates, ensuring your event standards remain high even during crisis situations.
BUDGET REALLOCATION STRATEGY
Financial constraints during emergencies require creative solutions and strategic thinking to maintain event quality whilst working within revised parameters. We analyse your available resources and develop smart reallocation strategies that maximise impact in critical areas, identify cost-saving opportunities without compromising attendee experience, and ensure every pound works harder during your crisis recovery.
ON-SITE CRISIS MANAGEMENT
When remote coordination isn't enough, our experienced team provides direct, hands-on intervention at your event location anywhere across the UK. Our on-site crisis managers take immediate control of emergency situations, coordinate with local suppliers and venues, manage stakeholder communications, and ensure your event proceeds smoothly whilst you focus on your attendees and business objectives.
STAKEHOLDER COMMUNICATION
MANAGEMENT
Clear, timely communication with all parties is essential during event emergencies to maintain confidence and ensure coordinated response efforts. We manage all crisis communications with your attendees, sponsors, speakers, and internal teams, providing regular updates, managing expectations, and maintaining your professional reputation throughout the emergency resolution process.
POST-CRISIS
RECOVERY PLANNING
Once immediate emergencies are resolved, we help you learn from the crisis and strengthen your future event planning to prevent similar situations. Our comprehensive post-crisis analysis identifies what went wrong, documents lessons learned, updates your risk management procedures, and creates improved contingency plans that better protect your future corporate events from unexpected challenges.
